Travel expenses generally represent the second or third largest controllable expense category in most companies. The reason may be due to fact that you have to spend money in order make money. The question is how do you control spending? Most companies have written policies about their own company’s expenses.
These expense policy booklets and/or one page documents are handed over to you on your first day when you start a new job. Employees and managers are required read and remember these rules and regulations when travelling. This one pager may certainly be enough for companies that have static business rules. With static business rules we mean one size fits all.
However, when we look at companies, institutions, and governments around the world we see a changing variety of rules and regulations. Let’s take for example General Services Adminstration (GSA). GSA publishes an expense policy which outlines different lodging, meals, and incidental rates for a large number of cities in the United States.
To accomodate complex policy based expense reports Web2Expense offers an intuitive interface to design and implement multiple expense policies for company travel requirements. These policies can be enforced at company, department, project or user levels providing maximum flexibility to achieve tight control around travel expenditures.
