Mileage Expense Tracker(MET) is an iPhone compatible free mileage expense tracking software.

You do not need to download any software to use it. Just sign up and start enjoying the most advanced mileage tracking system for free!

If you have any issues with MET when using it on your iPhone post an entry to this blog.

An efficient expense reporting system can save you time and money.

Many companies still use spreadsheets or paper forms to create and maintain expense reports. As usual it is procrastination that clearly stops many business owners to invest time to automate this business process. Why?

Maybe it is the idea of investing time to implement and support another software solution scares them.

For those of you who are looking for an efficient travel expense report automation system, the answer is Web2Expense. It is a subscription based all inclusive software service to manage your travel expense reports with no initial investment to start.

Check it out. Tell us what you like and don’t like about it.

When employees travel they submit expense reports and receipts associated with these reports must also be submitted. This requirement can be handled in paper or digital format. In Web2Expense digital receipts management is a well defined and easy to use business process.

Web2Expense provides an easy way to manage expense receipts for small, medium or large size companies.

The process is easy to setup and configure:

1. Accounting department decides the receipt limit for the expenditures. For US based companies this limit must be equal or less than $75.00.

2. Web2Expense administrator assigns the receipt limit in the default company expense policy document. This limit can be adjusted in different policies. The limit is just a numeric value and directly related to the currency of policy document.

3. The usage of receipt limit is transparent to the users. When users are ready to submit their expense reports the system provides a detailed receipt report. Users can identify which expense items require a receipt submission.

4. Once the system displays required receipts users can use faxing or scanning to digitally submit their receipts. The system automatically attaches these receipts to respective expense reports.

5. When users submit their expense reports, approver(s) can also view digital receipts in addition to actual expense reports.

Web2Expense provides cost efficient expense management solution for small companies. Here is a quick capture of the built in features available:

- Automated expense request approvals
- Customizable policy enforcement
- User, department, project and account level expense tracking
- Email alerts
- Built in digital receipts management
- Extensive reporting
- and BEST OF ALL NO LONG TERM COMMITMENT.

In business, we generally do not pay much attention to our usage of paper. Here is an idea that can help you save money and help our planet to save a few trees.

Eliminate the usage and waste of paper in your expense management process, here is how.

Trying to keep your project expenses organized?

In Web2Expense keeping your project expenses is a breeze. Here is the recipe:

1. Create a new account in Web2Expense (30 day free trial).

2. Configure your business by choosing your physical tax location, United States, Germany, England, Spain, China, etc. and enter your business information.

3. Setup an administrator account.

4. Invite your users into the system provide the necessary roles such as manager, employee, accounts payable manager, or executive.

5. Setup your expense policy(ies) and determine how much your employees can spend on mileage, meals or accommodation.

6. Setup your projects and associate them with a policy and your business is ready for project based expense tracking. When users associate an expense report with a project the report will inherit all the configuration settings related to that project.

If you have any questions please feel free to contact Web2Expense support.

With recent surge in gas prices it is more important than ever to keep a good record of mileage expenses. You can now (2008 mileage expense rate) deduct 50.5 cents per mile when you use your personal car for your business.

 Watch and learn “How you can track your mileage expenses using Web2Expense” video. This informative video will show how easy it is to track your mileage expenses online.

Web2Expense is an advanced yet easy to use expense management system.

Watch and learn how to create an account in Web2Expense.

An ideal Travel and Entertainment expense and management system should be able to assign different types of accesses to individuals with different roles.

In traditional software design the distinction between a regular “user” and an “administrator” is well established and respected. However, that’s not enough for an T&E expense management software due to the variety of roles that keep an enterprise running smoothly.

For example, an individual in the Employee role should be able to create and maintain travel approval requests (TAR) and expense reports (ER).

However, only a Manager should be able to approve or reject travel requests and expense reports. And once a “line manager” approves a request or report, there’s a need for an Accounts Payable (AP) Manager to process the approved ERs. Your T&E expense management software should be able to assign an AP Manager role as well.

There should also be an Executive role with the authorization to override any policy limits and request approvals or rejections.

Finally, a good T&E expense management software should be able to accommodate those individuals with temporary access to the organization like the Visitors and Contractors.

Web2Expense is an online T&E expense solution that easily assigns these multiple roles to individual users for a fully scalable system. Visit
www.web2expense.com today for a free trial of its many enterprise-level benefits.

Electronic Records Management (ERM) is an important part of every business enterprise in this day and age of strict compliance regulations.

Every business process must be documented in such a way that the related information should be processed and stored safely, referenced and indexed with unique tracking IDs, and retrieved easily on demand.

Travel and Entertainment (T&E) expense records is an important concern for most business organizations. According to Aberdeen Group research, 5 to 20 percent of all indirect spending today consists of T&E expenses. The companies studied by the Aberdeen Group processed at least 1,000 expense related reports each month. Thus the savings involved in automating that process through a scalable and reliable ERM system is clear.

But a lot more than bottom line savings are involved here. Most public companies in the USA are also burdened with financial disclosures and SOX reviews.

A crucial part of satisfying such conditions in a competitive business environment consists of having a good ERM system in place. Such a system should be able to keep electronic records together with copies of any paper receipts; allow for strict compliance with expense policies and approvals by appropriate supervisors. It should of course also generate detailed enough reports to provide the managers with an effective planning and decision-making tool while leaving no information gaps for any compliance audits.

Such a system should be able to attach report metadata to the T&E expense record data for tracking purposes. The metadata may include the date and time of the transaction, the IDs of the persons filing and approving it, etc. And optical character recognition program can be integrated to store the images of any physical receipts (restaurant bills, airplane ticket, etc.) with the data itself.

Web2Expense is an online T&E expense management platform with such a built-in Electronic Records Management system. Visit www.web2expense.com today for a free trial of its cutting-edge features and long list of benefits for enterprise-level applications.