When employees travel they submit expense reports and receipts associated with these reports must also be submitted. This requirement can be handled in paper or digital format. In Web2Expense digital receipts management is a well defined and easy to use business process.
Web2Expense provides an easy way to manage expense receipts for small, medium or large size companies.
The process is easy to setup and configure:
1. Accounting department decides the receipt limit for the expenditures. For US based companies this limit must be equal or less than $75.00.
2. Web2Expense administrator assigns the receipt limit in the default company expense policy document. This limit can be adjusted in different policies. The limit is just a numeric value and directly related to the currency of policy document.
3. The usage of receipt limit is transparent to the users. When users are ready to submit their expense reports the system provides a detailed receipt report. Users can identify which expense items require a receipt submission.
4. Once the system displays required receipts users can use faxing or scanning to digitally submit their receipts. The system automatically attaches these receipts to respective expense reports.
5. When users submit their expense reports, approver(s) can also view digital receipts in addition to actual expense reports.
